Roles and Responsibilities

All Playcentres are members of the Canterbury Playcentre Association.  The Centre manages its own affairs, in accordance with the principles and procedures detailed in the Policies of the Association.  The Policies have been developed in line with the philosophy and the constitution of the New Zealand Playcentre Federation and the Canterbury Playcentre Association, and also within the regulations of the New Zealand Government (Ministry of Education).  Centre practices describe the way in which a particular policy is implemented at the centre. The Policies and Practices are reviewed over a three year cycle.

Each Playcentre is managed as a co-operative by the whānau/parents/caregivers of that centre. Most centres employ co-ordinators to provide leadership during session and in supporting children’s learning and development through documented assessment. The centre receives support from Association personnel.

Decisions on the management of the centre are discussed and made at centre meetings. All centre members are encouraged to attend the meetings to help manage the centre as a cooperative. Office bearers are elected by the centre members at the Annual General Meeting (AGM) or when a vacancy occurs. Office Bearers may job share. It is recommended that the maximum time in a position is three years in order to promote emergent leadership.

The Centre Annual General Meeting should be held as soon as possible after the close of the financial year (31 August) and before the 31st October, for the presentation of annual reports, audited financial statements, and the election of office bearers.


Centres must ensure that the regulations described within the Policies of the Canterbury Playcentre Association are complied with. Some key regulations are:

  • Supervision requirements are met—please refer to Supervision Approval Policy.

  • Children may be enrolled from 0-6 years.

  • A licensed centre may claim Bulk funding from the Ministry of Education for the number of children enrolled for each approved session (as per the Supervision Approval Policy), in accordance with the guidelines in the Early Childhood Funding Handbook. ECD funding is available to unlicensed centres.

  • Children cannot attend consecutive sessions within a single day.

  • Each session shall be at least two and a half hours in length, and may not be more than four hours. All equipment and resources must be available for the whole of the time that the session has been licensed for, in order for the session to be recognised for funding.

  • The centre shall operate during the primary school year but is not limited to this.

  • Children may not be enrolled for the same session times at two or more Early Childhood Services.

  • Before children are enrolled at Playcentre their whanau/parents /caregivers must have been given the introductory talks.

  • A whānau/parents/caregiver must stay with the child for at least the first three sessions, to ensure that the child is comfortable on session. This is required even when a child is on transfer from another centre, or from another session with a different group of families enrolled, or a different supervisor. If it is believed a child will benefit from further whānau/parent/caregiver attendance, this time will be extended.

  • A child under 2 1/2years must be accompanied by whanau/parent/caregiver at all times while at Playcentre.